The Recorder of Deeds primary responsibility is to protect the people’s ownership in their homes and other real property. The two primary functions are to record and index documents relating to property in Lackawanna County and to act as a collection agent for the Pennsylvania Department of Revenue, all municipalities and school districts in Lackawanna County.
The office handles many documents, some of which include deeds, mortgages, mortgage satisfactions, mortgage assignments, Power of Attorney, leases, Uniform Commercial Code filings, real estate agreements, charters of non-profit corporations, notary commissions, elected official commissions and veteran’s discharge documents.
The records in this office protect and establish an accurate and thorough official record of real property ownership. These records are essential to the individual property owner who wants to establish a “clear title” to his holdings.
The Recorder of Deeds is elected by the voters for a term of four years. The office is designated as a “fee office” since it collects fees set by the Pennsylvania State Legislature for the recording of documents. The Recorder’s office must be separate from all other county offices, elected or appointed, that are involved in the buying selling or confiscation of land. The Recorder of Deeds has no duties that would constitute a conflict of interest with regard to land transactions. The absence of these duties avoids conflicts of interests and thereby protects the property rights of our citizens.
This office does not depend upon the County tax dollars to operate. The office of the Recorder of Deeds is self-sufficient and generates a profit (over the operating expenses) for the Lackawanna County General Fund.
NOTICE RECORDING FEE INCREASE
Effective March 1, 2015 there will be a $2.00 fee increase on all recorded documents. The fee will be for the cover/index page that after recording becomes an official page of the recorded document.
Since we changed our software vendors we have requested additional information to be present on the front cover page of each recorded document also referred to as the index page. This page is considered an official page of the recorded document and will be treated and charged as such.
THE ONLY EXCEPTIONS WILL BE ON ALL MAPS, UCC’S AND NOTARY PUBLIC RECORDINGS PRESENTED FOR RECORDING.
The Lackawanna County Recorder of Deeds Office has initiated electronic recording (e-recording) of land record documents with Simplifile.
For organizations that submit documents to the Lackawanna County Recorder of Deeds Office via (express) mail, runner or courier service, the availability of Simplifile e-recording services means that you are able to securely and cost-effectively file documents with the county through a web browser from the comfort and convenience of your office.
E-Recording not only saves you time and money, it also accelerates document recordings, increases your office productivity, and increases the security of documents you file with the county. More than likely you already have the equipment needed to begin submitting documents electronically immediately.
Simplifile and CSC has partnered with Lackawanna County to enable document submitters like you to be among those who would like to take advantage of the benefits of e-recording.
Any parties interested in beginning to electronically record their documents must contact Simplifile by email at firstname.lastname@example.org or at (610) 931-6727 and/or CSC by email at email@example.com or (866) 652-0111 to make the necessary arrangements for setting up an account.
INDEXING NOTES FOR E-RECORDING SUBMITTERS
- Deeds, Mortgages, Assignments of Rents & Leases, etc, should be indexed
- Satisfactions, Releases, Amendments, etc, should be indexed
- Exceptions to the indexing above:
- Assignments of Mortgages
- Assignments of UCC’s
- Grantors/Mortgagors/Debtors to the new bank or assignee (not the person, bank etc. executing the document)
- PROPERTY OWNER IS PARTY # 1 IN MOST CASES
- We do not use periods, commas, dashes, etc.
- Please make sure you choose correct MUNICIPALITY (not the street address)
- Any documents that are going to contain a reference need to have a Book and Page or Instrument Number contained in the document. We do not insert this information and therefore, it will not be referenced and attached to the document you are referencing.
- Send similar documents that are related to each other in content in the same package (Power of Attorney, deed, mortgage, etc.)
- Obviously send the package with the Deed first and Mortgage second
- Send entire package of documents back to us as it was submitted in order for our recording staff to review the reason it was rejected in the first place. Rejection reasons are not coming back for us to review.
- Make sure documents are scanned so they are clear, readable, etc. when we upload them
- Have MAP/PIN number on all documents or a description page
- Make sure you complete the TAXABLE AMOUNT, not just the consideration.
- Include an Exemption Clause or Statement of Value if not paying Realty Transfer Tax.
IQS web access
IQS Lackawanna County web access technical support 800-320-2617
County School District Listing
Department of Revenue Common Level Ratio Rates July 2016
Frequently Asked Questions
Map Recording Requirements
Mineral Rights/Subsurface Documents
Municipality Neighborhood Breakdown
Municipality Realty Transfer Tax Rates
Parcel Identification Number Requirements
Realty Transfer Tax Questions and Answers
Refund Policy – Effective January 1, 2007
Why Do We Have a Recorder of Deeds?
Colleen Eagen Gerrity,
Lackawanna County Gateway Center
135 Jefferson Avenue
Scranton, PA 18503
Hours Of Operation
9:00 a.m. through 4:00 p.m.
9:00 a.m. through 3:45 p.m.